Some clients see you on a steady cadence. Weekly, biweekly, monthly, the third Tuesday of every month. Recurring bookings let you set that up once and have the calendar fill in the rest.
How it works
A recurring booking is a series that ApptOnly schedules into individual appointments. You pick:
- The service.
- The client.
- The start time and date.
- The recurrence rule (every week, every two weeks, every month, custom).
- An end condition (a fixed end date, or a number of occurrences, or open-ended).
ApptOnly creates the upcoming appointments based on the rule. Each one shows up on your calendar like any other appointment. The client gets a confirmation when the series is created, plus normal reminders before each individual visit.
Editing one appointment versus the whole series
If a single appointment in the series needs to move or get canceled, you can do it without touching the rest. Open the appointment, click reschedule or cancel, and only that one changes. The next week's, the week after, and so on stay put.
If something about the series itself changes (different time of day going forward, different service, end the series early), you can edit the series. Future appointments are regenerated; past ones are left alone.
What happens to payments
Recurring bookings respect your normal payment rules. If you require a deposit on first-time bookings, every appointment in the series triggers a deposit at its own booking time. If your repeat-client policy is "pay at the appointment," the series follows that.
Card-on-file works the same. If the client has a card on file, it stays available for all the appointments in the series.
Ending a series
Three ways a recurring series ends:
- It reaches its end condition (fixed date or occurrence count).
- You end it manually from the series detail screen. Future appointments are removed; past ones are preserved.
- The client cancels by managing one appointment and choosing to cancel the rest.
In all three cases, the series record remains as a reference in the client's history.
When recurring bookings are not the right fit
If a client's cadence is fuzzy ("she comes in every couple of months"), do not force a series. Just rebook at each visit. Series are best when the cadence is real and predictable, because every change to the rhythm involves more clicks than a one-off booking would.